FAQ
HOLIDAY MARKET
POLICIES,
TERMS & CONDITIONS
CHALET BOOKING FEES ARE NON REFUNDABLE
VENDOR APPLICATION
The Buffalo Holiday Market is a local seasonal artisan market and vendors are selected based on product and selection quality/availability.
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The application is for all Buffalo Holiday Market events for the 2024 year. Only one application is needed for all of our events.
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We accept applications from vendors with products that are:
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Great holiday gifts
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Unique
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High-quality
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Handmade/crafted
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Traditionally German/European
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Ethically produced
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We do not accept applications from vendors with:
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Direct sales & multi-level marketing (Mary Kay, LulaRoe, It Works, LipSense, Scentsy, etc).
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Wholesale distributors
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Products using licensed imagery and brands
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Weapons
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Products with hateful and divisive messages
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MARKET BOOKINGS
Chalet Sizes are as follows:
Standard Chalet: 8ft Tall x 8ft Wide x 4ft deep
XL Chalet: 8ft Tall x 10ft wide x 6ft deep
Each Chalet will have an awning that opens and is able to be locked each night (you must provide your own locks).
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No extra tables or table risers allowed outside of the chalet.
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If you would like to run a generator please indicate as such on the application. If a generator is going to be used it MUST be a noise cancelling generator and is subject to the Buffalo Holiday Market approval.
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Your chalet is your space, so please work with what you have and please respect the space of the people around you. This includes leaving chalet doors closed during the market for safety and walkability of the market.
Chalets must be emptied and cleaned (broom swept and all items removed) at the end of the night unless you are a daily/weekly vendor, at which point Chalets must be emptied and cleaned (broom swept and all items removed) once your date is complete.
All chalet booking fees are non-refundable. NO EXCEPTIONS. Due to the nature of the Holiday Market and its very busy but short season we are unable to accomodate refunds or transfers of chalet bookings.
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Smoking is strictly prohibited on market grounds. Smoking inside the chalets will result in immediate removal from the
market and all fees and deposits forfeited.
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VENDOR DEPOSIT
Your Acceptance into the 2024 Buffalo Holiday Market Series will require a Deposit in order to secure your Market dates.
A Deposit must be on file for each Market in order to be considered "booked" for market dates. If you plan on attending all 3 markets this year we must have 3 separate deposits on file.
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All Deposits paid by credit card or paypal (if and when refunded) will be refunded minus the processing fee. For full refunds of deposits (if and when refunded) please mail a check to:
Buffalo Holiday Market
223 South Park Ave
Buffalo, NY 14204
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Deposits will be refunded (where applicable) NLT the 30th of the following month after the close of the market.
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VENDOR FEES/INFO
Vendors must remain set up at their space until the close of the Buffalo Holiday Market. If something comes up, please notify us by email. If you sell out of your goods during the market, you are expected to stay until closing. Bring marketing material to hand out if needed.
No music is allowed in the chalets as we will have music playing throughout the event.
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Vendor Fee Includes:
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Usage of secured, covered chalet
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Venue Space
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Snow Removal
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Custom signage on your chalet
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Marketing outreach to over 600,000 local customers
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Guaranteed partnership of vendors means no chalet is empty during market season
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Supplies (Garbage bags, toilet paper, cleaning supplies, etc.)
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Dumpster (Receptacle and Removal)
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Bathrooms
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Event Photographer/videographer
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Costume Characters (Santa, etc.)
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Insurance
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Event Websites
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Event staffing
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Advertising/Promotion:
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Social media platform ads
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Banners
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Radio Ads
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NEWS TV Ads
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Digital Billboard (new this year)
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Printed Flyers in local businesses
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Website traffic of over 600k
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VENDOR SPOTLIGHTS
Vendors must complete the vendor registration form properly in order to be featured on any social media/marketing. Please upload photos on a computer (not a phone)
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PERMITS/OTHER ITEMS
In order to sell food at the Buffalo Holiday Market, vendors must have a certificate with the Health Department saying they are permitted to sell food. Vendors should contact the NYS Department of Agriculture & Markets, if they haven't done so already. This is for consumer safety of both the vendor and the buyers. Please let us know if you are registered and let us know if you have any questions. Only the vendors that have already cleared it with us are allowed to sell food/beverages. NYS law requires all food vendors to have proper permits in order to sell food at the Buffalo Holiday Market. Those vendors will need to provide proper documentation, which they can just keep on hand at their table.
No commissions on artist's sales will be retained by Buffalo Holiday Market LLC or Loaded Lumber LLC. However, all participating vendors are responsible for collecting and paying the appropriate New York State Sales tax on all items sold. By agreeing to be a vendor, you acknowledge that you have been made aware of this and cannot hold the organizers of the Buffalo Holiday Market LLC, Loaded Lumber LLC, MJS Holdings, Buffalo Collective LLC, or any of the market’s sponsors responsible should you be found in transgression of this procedure.
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If for some reason you can’t attend the event, please let us know by emailing us. Vendor fees are nonrefundable.
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After having reviewed all applications as well as signed Terms & Conditions, the Buffalo Holiday Market team will reach out via email to confirm approval. Please note that the contract will only become binding upon application confirmation via invoice (see Phase 4 of the application process above) by the Buffalo Holiday Market team.
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Buffalo Holiday Market LLC, Loaded Lumber LLC, MJS Holdings, Buffalo Collective LLC, and their sponsors shall not be responsible for or liable to vendors for any loss, damage, injury that may result to vendors or their property from any source or any cause whatsoever. The vendor hereby releases and waives any claims against Buffalo Holiday Market LLC, Loaded Lumber LLC, MJS Holdings, and Buffalo Collective LLC related to such loss, damage, liability, injury, and/or destruction.
The Buffalo Holiday Market is not liable for the cancellation or rescheduling of the event due to Force Majeure, any circumstance beyond its control, including without limitation, the following: weather, damage or unavailability of the event facility, compromised safety, acts of God, war, protest, police action, failure of utilities, or other causes. The Buffalo Holiday Market will use reasonable efforts to try to postpone or reschedule the Buffalo Holiday Market.
The Buffalo Holiday Market reserves the right to decline, reject, and prohibit any applicant for any reason whatsoever.
The Buffalo Holiday Market does not discriminate on the basis of race, ethnicity, color, religion (creed), gender, gender identity, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operation.
The Buffalo Holiday Market does not support hatred toward people or otherwise demean people based upon race, ethnicity, color, religion (creed), gender, gender identity, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, or items/content that promote organizations or people with such views.
Terms and Conditions ("Terms")
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Accounts
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Copyright Policy
We respect the intellectual property rights of others. It is our policy to respond to any claim that Content posted on the Service infringes on the copyright or other intellectual property rights ("Infringement") of any person or entity. If you are a copyright owner, or authorized on behalf of one, and you believe that the copyrighted work has been copied in a way that constitutes copyright infringement, please submit your claim via email to buffaloholidaymarket@gmail.com, with the subject line: "Copyright Infringement" and include in your claim a detailed description of the alleged Infringement as detailed below, under "DMCA Notice and Procedure for Copyright Infringement Claims". You may be held accountable for damages (including costs and attorneys' fees) for misrepresentation or bad-faith claims on the infringement of any Content found on and/or through the Service on your copyright.
DMCA Notice and Procedure for Copyright Infringement Claims
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You can contact our Copyright Agent via email at buffaloholidaymarket@gmail.com.
Links To Other Web Sites
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Termination
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Disclaimer
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Exclusions
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Governing Law These
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Changes
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Contact Us
If you have any questions about these Terms, please contact us at buffaloholidaymarket@gmail.com